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Описание: |
We are looking for a highly reliable, proactive, and discreet Personal & Executive Support professional to work closely with the CEO and take ownership of complex personal and executive logistics, with a strong focus on international travel coordination and real-time operational support.
This role requires a high level of autonomy, flexibility, and accountability and is suited for someone who is comfortable acting independently in dynamic, time-sensitive situations.
Requirements:
* Proven experience in personal, executive, or senior-level administrative support
* Strong background in complex international travel coordination
* Ability to operate independently and make decisions with minimal supervision
* Excellent organizational skills and attention to detail
* High level of ownership, reliability, and confidentiality
* Confident written and verbal communication skills
* Fluent English (spoken and written)
Nice to Have:
* Experience supporting founders, CEOs, or private individuals
* Experience working across multiple time zones and countries
* Familiarity with immigration processes or special travel cases (e.g. travel with pets)
* Additional language skills
Responsibilities:
* End-to-end coordination of personal and executive travel for the CEO and family members
* Planning and comparison of multiple travel scenarios, including routes, dates, and formats
* Budgeting travel options and providing recommendations to the CEO
* Booking flights and related services; managing check-ins, connections, and baggage details
* Providing real-time support during travel and resolving changes or disruptions
* Acting as the single source of truth for all travel-related plans and updates
* Structuring, maintaining, and communicating up-to-date travel information
* Proactively identifying and mitigating risks related to logistics, documentation, or timing
* Direct communication with airlines, service providers, and local authorities
* Handling negotiations and resolving non-standard or urgent situations on behalf of the CEO
* Ensuring high confidentiality, discretion, and accountability across all responsibilities
* Maintaining flexibility and availability to respond to time-sensitive requests
Employment type: Part-time
Project Duration: Long-term contract
Location: Europe/Ukraine (remote)
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