We are looking for a highly reliable, proactive, and discreet Personal & Executive Support professional to work closely with the CEO and take ownership of complex personal and executive logistics, with a strong focus on international travel coordination and real-time operational support.
This role requires a high level of autonomy, flexibility, and accountability and is suited for someone who is comfortable acting independently in dynamic, time-sensitive situations.
Requirements: * Proven experience in personal, executive, or senior-level administrative support * Strong background in complex international travel coordination * Ability to operate independently and make decisions with minimal supervision * Excellent organizational skills and attention to detail * High level of ownership, reliability, and confidentiality * Confident written and verbal communication skills * Fluent English (spoken and written)
Nice to Have: * Experience supporting founders, CEOs, or private individuals * Experience working across multiple time zones and countries * Familiarity with immigration processes or special travel cases (e.g. travel with pets) * Additional language skills
Responsibilities: * End-to-end coordination of personal and executive travel for the CEO and family members * Planning and comparison of multiple travel scenarios, including routes, dates, and formats * Budgeting travel options and providing recommendations to the CEO * Booking flights and related services; managing check-ins, connections, and baggage details * Providing real-time support during travel and resolving changes or disruptions * Acting as the single source of truth for all travel-related plans and updates * Structuring, maintaining, and communicating up-to-date travel information * Proactively identifying and mitigating risks related to logistics, documentation, or timing * Direct communication with airlines, service providers, and local authorities * Handling negotiations and resolving non-standard or urgent situations on behalf of the CEO * Ensuring high confidentiality, discretion, and accountability across all responsibilities * Maintaining flexibility and availability to respond to time-sensitive requests
